REQUIREMENTS for Renewing a Philippine Passport (Below 18 years old )

1. Confirmed online appointment. You may book your appointment through appointment.vancouverpcg.org.

2. Duly accomplished Application Form No. 3. You may download the file here.

3. Personal appearance by the minor and either parent The applicant must come in proper business attire (with collar and sleeves. The applicant will be required to take off their eyeglasses, contact lenses and/or facial piercings and must be without heavy make-up, eyeliner and false eyelashes during photo, biometrics and data capture. Facial expression should be neutral with the mouth closed. Ears should also be visible. Forehead must be clear. Bangs/hair fringes must not cover the forehead or touch the eyebrows. In the event neither parent can accompany the minor applicant, please go to the "Special Cases" tab.

4. Original latest passport of the minor applicant with photocopy of the data page. Photocopy must clearly show the applicant’s photo, complete name, and other details.

5. Original and photocopy of any of the following documents. Applicants may order these documents through psa.gov.ph:

• Philippine Statistics Authority (PSA)-issued Birth Certificate
• Philippine Statistics Authority (PSA) Authenticated Report of Birth.

6. Original and photocopy of latest passport and/or valid government-issued photo ID of both parents. If the accompanying parent is an alien, the non-Filipino parent must present his or her foreign passport and a copy of the Filipino parent’s Philippine passport or other competent proof of identity.

7. Original and photocopy of at least one (1) of the following proofs of Philippine citizenship, whichever is applicable:

• Dual Citizenship Oath of Allegiance, Identification Certificate or Order of Approval of the dual citizen parent/s issued by the Philippine Foreign Service Post (i.e., Philippine Embassy or Consulate General) or the Bureau of Immigration (BI) for those who reacquired or retained their Philippine citizenship as specified in RA 9225;
• For an applicant who possesses dual citizenship from birth (i.e. one parent is a Filipino while the other parent is a citizen from which the applicant’s other citizenship is derived; or have both Filipino parents but was born in a country which applies jus soli citizenship; etc.), a PSA-authenticated Birth Certificate/ PSA-authenticated Report of Birth is required;
• Applicant’s valid Permanent Resident (PR) card;
• Status Verification from IRCC if PR card has expired for more than two years from date of passport application;
• Valid confirmation of Permanent Residency for newly-landed immigrant;
• Latest valid Canadian Tourist Visa or valid Work Permit or valid Student Permit

Please note that the items above are the minimum set of requirements for a passport application. The Consulate reserves the right to request additional requirements for certain situations. To check if you fall under any of these special cases, please click the 'Special Cases' section of this page.

ADDITIONAL REQUIREMENTS FOR SPECIAL CASES

If you fall under any of the special cases listed below, you will need to comply with the additional requirements that are relevant for your specific case:

Special Cases - Document-related

• Applicants who have no PSA-issued Certificate of Live Birth or Report of Birth
• Applicants whose PSA-issued documents are unreadable
• Applicants whose PSA-issued Birth Certificate or Report of Birth is lacking information
• Applicants who have discrepancies in data in the Birth Certificate / Report of Birth and other documents
• Applicants who are applying for the replacement of a lost, stolen, unretrievable, or damaged passport, regardless of validity / expiration status;

Special Cases - Minor Applicants’ parents ARE MARRIED as indicated in the PSA-issued Birth Certificate (i.e. ‘Marital Minor Applicant’)

• Marital minor applicant who cannot be accompanied by either parent
• Marital minor applicant whose mother is deceased

Special Cases - Minor Applicants’ parents are NOT MARRIED as indicated in the PSA-issued Birth Certificate (i.e. ‘Non-Marital Minor Applicant’)

Note: In  the event the minor applicant’s parents are not married as indicated in the PSA-issued birth certificate, only the mother shall accompany the minor applicant. In the event this is not possible, the following additional requirements shall apply for these cases:

• Non-marital Minor Applicants who are not accompanied by the mother
• Non-marital Minor Applicants whose mother is deceased but are acknowledged by the father
• Non-marital Minor Applicants whose mother is deceased / absent and the father is unknown

The Consular Officer reserves the right to require additional documents based on the specific circumstances of the application.

 

Applicant has no PSA-issued Certificate of Live Birth or Report of Birth

1. Applicant must first file for late registration with Local Civil Registrar (LCR) or Consular Office with jurisdiction over the place where applicant was born; and

2. Applicant must submit PSA-issued late registered Certificate of Live Birth or Report of Birth once available.

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Applicant’s PSA-issued documents are unreadable

Applicant must submit any of the following that reflects the unreadable entry/entries, as applicable:

1. Unreadable PSA-issued Certificate of Live Birth (COLB) or Certificate of Foundling: Any of the following:

• Local Civil Registry Municipal Form No. 102
• Civil Registry Form 1-A;
• If born abroad, a copy of the Report of Birth is required.

2. Unreadable PSA-issued Certificate of Marriage:

• Local Civil Registry Municipal Form No. 97
• If married abroad, a copy of the Report of Marriage is required.

3. Unreadable PSA-issued Certificate of Death (in case of widowed applicants):

• Local Civil Registry Municipal Form No. 103

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Applicants who lack data in the Birth Certificate or Report of Birth

Applicant must submit any of the following that reflects the lacking entry/entries, as applicable:

• PSA-annotated Certificate of Live Birth;
• If born abroad: PSA-annotated Report of Birth;
• PSA-annotated Certificate of Foundling;

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Applicants who have discrepancies in data in the Birth Certificate / Report of Birth and other documents

Applicant must submit any of the following as applicable:

1. Discrepancy is in the applicant’s first name in the Birth Certificate: The applicant must submit any of the following reflecting the correct entry:

• PSA-annotated Certificate of Live Birth
• PSA-annotated Report of Birth
• PSA-annotated Certificate of Foundling.

2. Discrepancy is in data other than the first name of the applicant in the Birth Certificate. The applicant must submit the following:

• Annotated birth certificate authenticated by the PSA reflecting the corrected entry.

If the applicant’s late-registered birth certificate was registered less than ten (10) years ago from date of application:

• IDs that pre-date the late registration or current IDs with NBI Clearance.

 

Note: If the discrepant data is in the applicant’s other documents, his/her PSA issued birth certificate shall be followed.

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Applicants who are applying for the replacement of a lost, stolen, unretrievable, or damaged passport, regardless of validity / expiration status

Applicants must submit all of the following in addition to the basic requirements listed above:

1. Police Report in English;
2. Notarized affidavits in English for the specific circumstance. These affidavits may be notarized by the Consulate for a separate fee:

• For lost, stolen, damaged, or misplaced passports: Notarized Affidavit of Explanation for Loss / Destruction of Passport.
  4. Original and photocopy of PSA-issued birth certificate. For married female applicants, original and photocopy of PSA-issued marriage certificate must also be submitted.
  5. For dual citizens: any of the following documents must also be provided:
     • Original and photocopy of the Dual Citizenship Oath of Allegiance;
     • Original and photocopy of Identification Certificate, or;
     • Original and photocopy of Order of Approval issued by the Philippine Foreign Service Post (i.e., Philippine Embassy or Consulate General) or the Bureau of Immigration (BI).
  6. Photocopy of latest/lost passport, if available.
  7. Original and photocopy of one (1) valid, government-issued ID.

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Marital Minor Applicants who cannot be accompanied by either parent

1. SPA Special Power of Attorney (SPA) executed by the parents or either parent designating the minor’s adult companion to assist in the application process. The SPA must have a copy of the parent/s valid passport/government-issued photo ID attached. The SPA must be authenticated by the Philippine Embassy/Consulate if executed abroad.

2. Original and photocopy of the latest passport or valid government-issued photo ID of the minor’s adult companion.

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Marital minor applicants whose mother is deceased

Applicant must submit all of the following in addition to the basic requirements listed above:

1. PSA-issued Certificate of Death or Report of Death of Mother;

2. If the accompanying parent is an alien: the non-Filipino parent must present his or her foreign passport and a copy of the Filipino parent’s Philippine passport or other competent proof of identity.

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 Non-marital Minor Applicants who are not accompanied by the mother

Applicants must submit all of the following in addition to the basic requirements listed above:

1. Special Power of Attorney (SPA) executed by the mother designating the minor’s adult companion to assist in the application process. The SPA must have a copy of the mother’s valid passport/government-issued photo ID attached. The SPA must be authenticated by the Philippine Embassy/Consulate if executed abroad. If the mother is in the Philippines, the notarized SPA must be authenticated by DFA.

2. Passport or Valid Government issued ID of authorized adult companion.

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Non-marital Minor Applicants whose mother is deceased but are acknowledged by the father

Applicants must submit all of the following in addition to the basic requirements listed above:

1. Personal Appearance of biological father and the minor applicant. In the absence of father, the following may accompany the minor child in the order indicated:

• Surviving grandparent;
• Oldest brother or sister, over twenty-one years of age (requires submission of PSA Certificate of death of grandparent);
• The child’s actual custodian over twenty-one years of age (requires submission of Court Order for Legal Guardianship)

2. PSA-issued Certificate of Death or Report of Death of Mother;

3. PSA Birth Certificate with Acknowledgement of Paternity indicating the name of the father, and;

4. Passport or Valid Government issued ID of biological father and legal guardian.

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Non-marital Minor Applicants whose mother is deceased / absent and the father is unknown

Applicants must submit all of the following in addition to the basic requirements listed above:

1. Personal appearance of court-appointed legal guardian and minor applicant;

2. Valid Passport or valid government ID of adult guardian, and;

3. Letter of Guardianship issued by Family Court.

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PASSPORT FEES

• Regular Passport Application Fee: CAN$ 87.00
• Replacement Fee for Lost , Unretrievable, or Damaged Philippine Passports:
  • Lost New Generation ePassport: CAN$ 217.50
  • Lost brown, green, or machine-readable Passport: CAN$ 130.50
• Notarization by the Consulate of Affidavit of Loss/Destruction of Passport/ Explanation: CAN$ 36.25

MODES OF PAYMENT

Applicants may pay the fees only through the following methods:

1. Cash
2. Money Order or Bank Draft payable to the Philippine Consulate General.

Personal cheques, debit or credit cards are currently not accepted

Applicants who apply for a passport during a consular outreach may pay through Money Order or Bank Draft payable to the Philippine Consulate General.

 

 

RELEASE OF PASSPORTS

1. The new passport shall be available in approximately 8 to 10 weeks after the date of application.
2. A self-addressed prepaid return envelope (with tracking number) PER APPLICANT must be provided upon submission of passport application. The applicant may secure said prepaid envelope from Canada Post (Xpresspost envelope) or from a courier service of their choice.
3. The Consulate does not assume responsibility for passports/documents that may be lost or damaged in the mail.

Further queries may be sent to our email address: passportprocessing@vancouverpcg.org.