REQUIREMENTS for NEW Passport Application (18 years old and above)

1. Confirmed online appointment. You may book your appointment through appointment.vancouverpcg.org.

2. Duly accomplished Application Form No. 1 (New Passport Application (Adult) Form. You may download the file here.

3. Personal appearance. The applicant must come in proper business attire with a collar and sleeves. The applicant will be required to take off their eyeglasses, contact lenses and/or facial piercings and must be without heavy make-up, eyeliner and false eyelashes during photo, biometrics and data capture. Facial expression should be neutral with the mouth closed. Ears should also be visible. Forehead must be clear. Bangs/hair fringes must not cover the forehead or touch the eyebrows.).

4. Original and photocopy of any of the following. Applicants may order these documents through https://psa.gov.ph:

• Philippine Statistics Authority (PSA)-issued Birth Certificate.
• Philippine Statistics Authority (PSA)-issued Report of Birth.

5. Original and photocopy of at least one (1) of the following proofs of Philippine citizenship, whichever is applicable:

• Dual Citizenship Oath of Allegiance, Identification Certificate or Order of Approval issued by the Philippine Foreign Service Post (i.e., Philippine Embassy or Consulate General) or the Bureau of Immigration (BI) for those who reacquired or retained their Philippine citizenship as specified in RA 9225;
• For an applicant who possesses dual citizenship from birth (i.e. one parent is a Filipino while the other parent is a citizen from which the applicant’s other citizenship is derived; or have both Filipino parents but was born in a country which applies jus soli citizenship; etc.), a PSA-authenticated Birth Certificate/ PSA-authenticated Report of Birth is required.

6. Original and photocopy of at least one (1) valid government-issued photo ID.

Please note that the items above are the minimum set of requirements for a passport application. The Consulate reserves the right to request additional requirements for certain situations. To check if you fall under any of these special cases, please click the 'Special Cases' section of this page.

ADDITIONAL REQUIREMENTS FOR SPECIAL CASES

If you fall under any of the special cases listed below, you will need to comply with the additional requirements that are relevant for your specific case:

• Applicants who have no PSA-issued Certificate of Live Birth or Report of Birth
• Applicants whose PSA-issued documents are unreadable
• Applicants whose PSA-issued Birth Certificate or Report of Birth is lacking information
• Applicants who have discrepancies in data in the Birth Certificate / Report of Birth and other documents
• Applicants whose birth certificate was registered less than ten (10) years ago from date of application

The Consular Officer reserves the right to require additional documents based on the specific circumstances of the application.

Applicant has no PSA-issued Certificate of Live Birth or Report of Birth

1. Applicant must first file for late registration with Local Civil Registrar (LCR) or Consular Office with jurisdiction over the place where applicant was born; and

2. Applicant must then submit PSA-issued late registered Certificate of Live Birth or Report of Birth once available.

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Applicant’s PSA-issued documents are unreadable

Applicant must submit any of the following that reflects the unreadable entry/entries, as applicable:

1. Unreadable PSA-issued Certificate of Live Birth (COLB) or Certificate of Foundling: Any of the following:

• Local Civil Registry Municipal Form No. 102
• Civil Registry Form 1-A;
• If born abroad, a copy of the Report of Birth is required.

2. Unreadable PSA-issued Certificate of Marriage:

• Local Civil Registry Municipal Form No. 97
• If married abroad, a copy of the Report of Marriage is required.

3. Unreadable PSA-issued Certificate of Death (in case of widowed applicants):

•  Local Civil Registry Municipal Form No. 103

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Applicants who lack data in the Birth Certificate or Report of Birth

Applicant must submit any of the following that reflects the lacking entry/entries, as applicable:

• PSA-annotated Certificate of Live Birth;
• If born abroad: PSA-annotated Report of Birth;
• PSA-annotated Certificate of Foundling;

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Applicants who have discrepancies in data in the Birth Certificate / Report of Birth and other documents

Applicant must submit any of the following as applicable:

1. Discrepancy is in the applicant’s first name in the Birth Certificate: The applicant must submit any of the following reflecting the correct entry:

• PSA-annotated Certificate of Live Birth
• PSA-annotated Report of Birth
• PSA-annotated Certificate of Foundling.

2. Discrepancy is in data other than the first name of the applicant in the Birth Certificate. The applicant must submit the following:

• Annotated birth certificate authenticated by the PSA reflecting the corrected entry.

 Note: If the discrepant data is in the applicant’s other documents, his/her PSA issued birth certificate shall be followed.

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Applicants whose birth certificate was registered less than ten (10) years ago from date of application

Applicant must submit any of the following as applicable:

1. Additional valid Philippine Government-issued ID

2. If a valid Philippine Government-issued ID is not available, the applicant must submit two (2) of the following documents:

• NBI Clearance (valid or expired)
• School records such as Form 137-A, Transcript of Records, Diploma obtained from Elementary, High School and/or college
• Service Record if applicant is a Philippine government employee
• Member Data Record from PhilHealth

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PASSPORT FEES

• Regular Passport Application Fee: CAN$ 87.00

MODES OF PAYMENT

Applicants may pay the fees only through the following methods:

1. Cash
2. Money Order or Bank Draft payable to the Philippine Consulate General.

Personal cheques, debit or credit cards are currently not accepted

Applicants who apply for a passport during a consular outreach may pay through Money Order or Bank Draft payable to the Philippine Consulate General.

RELEASE OF PASSPORTS

1. The new passport shall be available in approximately 8 to 10 weeks after the date of application.
2. A self-addressed prepaid return envelope (with tracking number) PER APPLICANT must be provided upon submission of passport application. The applicant may secure said prepaid envelope from Canada Post (Xpresspost envelope) or from a courier service of their choice.
3. The Consulate does not assume responsibility for passports/documents that may be lost or damaged in the mail.

Further queries may be sent to our email address: passportprocessing@vancouverpcg.org.